================================ MAKLOON PROFIT TRACKER QUICK START GUIDE ================================ ๐Ÿš€ GET STARTED IN 5 MINUTES! ================================ STEP 1: ACCESS APPLICATION ================================ Open your web browser and navigate to: https://your-domain.com/ You should see the login page. ================================ STEP 2: LOGIN ================================ Enter PIN: 4474 Click "Login" โœ“ You're in! ================================ STEP 3: CHANGE DEFAULT PIN ================================ โš ๏ธ IMPORTANT: Change the default PIN immediately! Run this command: sqlite3 makloon.db UPDATE settings SET setting_value = 'YOUR_NEW_PIN' WHERE setting_key = 'pin'; .quit Or contact your system administrator. ================================ STEP 4: ADD YOUR FIRST CLIENT ================================ 1. Click "Clients" in the sidebar 2. Fill in: - Client Name (required) - Company/Brand (optional) - Contact Info (optional) - Notes (optional) 3. Click "Add Client" โœ“ Client created! ================================ STEP 5: CREATE YOUR FIRST PROJECT ================================ 1. Click "Projects" in the sidebar 2. Fill in: - Client: Type and select your client - Project Name (required) - Start Date - Target Date - Tax Option: Choose PPN 11% or Non-PPN - Project Status: Start with "Draft" 3. Click "Add Project" โœ“ Project created! ================================ STEP 6: ADD PRODUCTS ================================ 1. Click "Products" in the sidebar 2. Select your project from dropdown 3. Fill in: - Product Name (required) - Category (type to create new) - Production Quantity (required) - Selling Price (required) 4. Watch total revenue auto-calculate! 5. Click "Add Product" โœ“ Product added! ================================ STEP 7: ADD RAW MATERIALS ================================ 1. Click "Raw Materials" in the sidebar 2. Select a product 3. Fill in: - Material Name (type to create new) - Quantity Used (required) - Unit (type: kg, liter, gram, etc.) - Unit Price (required) 4. Watch total cost auto-calculate! 5. Click "Add Material" Repeat for all materials used in the product. โœ“ Materials tracked! ================================ STEP 8: ADD PRODUCT COSTS ================================ 1. Click "Product Costs" in the sidebar 2. Select a product 3. Fill in: - Cost Type (Lab Fee, Makloon Fee, Filling, etc.) - Amount (required) - Notes (optional) 4. Click "Add Cost" Add all costs specific to this product. โœ“ Product costs added! ================================ STEP 9: ADD PROJECT COSTS ================================ 1. Click "Project Costs" in the sidebar 2. Select your project 3. Fill in: - Cost Type (BPOM, HAKI, Design, Transport, etc.) - Amount (required) - Allocation Method: * Evenly per Product * Based on Quantity * Based on Revenue - Notes (optional) 4. Click "Add Cost" These costs will be automatically allocated to all products! โœ“ Shared costs allocated! ================================ STEP 10: RECORD PAYMENTS ================================ 1. Click "Client Payments" in the sidebar 2. Select your project 3. See project invoice details 4. Fill in: - Payment Type (DP, Installment, Final) - Date (required) - Amount (required) - Payment Method (Transfer, Cash, etc.) - Notes (optional) 5. Click "Add Payment" Watch outstanding balance update automatically! โœ“ Payment recorded! ================================ VIEW YOUR RESULTS ================================ 1. DASHBOARD Click "Dashboard" to see: - Total revenue - Total costs - Net profit - Number of profitable/loss projects 2. REPORTS Click "Reports" to generate: - Profit & Loss per Project - Profit & Loss per Product - Profit & Loss per Client - Cash Flow - Outstanding Receivables 3. EXPORT PDF From any report, click "Export to PDF" Professional reports ready to share! ================================ USEFUL TIPS ================================ ๐Ÿ’ก AUTOCOMPLETE Type a few letters in any field - suggestions appear automatically! New values are saved for future use. ๐Ÿ’ก NO POPUPS All data saves automatically when you submit. No annoying confirmation dialogs! ๐Ÿ’ก REAL-TIME CALCULATIONS All costs and profits update instantly. What you see is always current. ๐Ÿ’ก FILTERS Use filters on Dashboard and Reports to focus on specific data. ๐Ÿ’ก BACKUP Click "Backup" in sidebar to download database backup. Do this regularly! ๐Ÿ’ก COST ALLOCATION Shared costs are automatically distributed to products based on your chosen method. View allocation preview in Project Costs. ================================ QUICK NAVIGATION ================================ ๐Ÿ“Š Dashboard - Overview & metrics ๐Ÿ‘ฅ Clients - Client management ๐Ÿ“ Projects - Project tracking ๐Ÿงด Products - Product details ๐Ÿงช Raw Materials - Material usage ๐Ÿ’ฐ Product Costs - Direct costs ๐Ÿ“ฆ Project Costs - Shared costs ๐Ÿ›’ Purchases - Purchase tracking ๐Ÿ’ณ Client Payments- Payment tracking ๐Ÿ“ˆ Reports - Generate reports ๐Ÿ’พ Backup - Database backup ๐Ÿšช Logout - Sign out ================================ CALCULATIONS EXPLAINED ================================ PRODUCT TOTAL COST (HPP): Raw Materials + Product Costs + Allocated Shared Costs PRODUCT PROFIT: Revenue - Total Cost PROFIT MARGIN: (Profit รท Revenue) ร— 100 PROJECT REVENUE: Sum of all product revenues PROJECT INVOICE: Revenue + Tax (if PPN 11%) OUTSTANDING: Invoice - Total Paid ================================ SAMPLE DATA (OPTIONAL) ================================ Want to test with sample data first? Run: php add_sample_data.php This creates: - 1 Sample client - 1 Sample project - 1 Sample product - Raw materials - Costs - Payments You can delete this data later! ================================ NEED HELP? ================================ ๐Ÿ“– Full Documentation: - README.md (complete guide) - INSTALL.txt (installation) - SUMMARY.txt (overview) โ“ Troubleshooting: - Check error.log file - Verify database permissions - Review INSTALL.txt ๐Ÿ’พ Backup: Regular backups recommended! Use built-in backup feature. ๐Ÿ”’ Security: Change default PIN immediately! Keep database file secure. ================================ SUCCESS CHECKLIST ================================ โ–ก Logged in successfully โ–ก Changed default PIN โ–ก Added first client โ–ก Created first project โ–ก Added products โ–ก Tracked raw materials โ–ก Added product costs โ–ก Added project costs โ–ก Recorded payments โ–ก Viewed dashboard โ–ก Generated reports โ–ก Exported to PDF โ–ก Created backup All done? You're a pro! ๐ŸŽ‰ ================================ SUPPORT ================================ For technical issues: - Check documentation files - Review error.log - Verify system requirements - Contact system administrator ================================ KEYBOARD SHORTCUTS ================================ Tab - Move to next field Enter - Submit form (when in button) Ctrl+P - Print (from reports) Escape - Close modals (future feature) ================================ BEST PRACTICES ================================ 1. Enter data as you work Don't wait until end of project! 2. Use descriptive names Clear project and product names help later. 3. Regular backups Download backup weekly or monthly. 4. Review reports monthly Track profitability trends. 5. Update payment status Record payments as received. 6. Use notes fields Add context for future reference. 7. Keep client info current Update contact details regularly. ================================ YOU'RE READY! ================================ The Makloon Profit Tracker is now at your fingertips. Start tracking your real profits today! ๐Ÿ’ฐ ================================